Incident Reporting

Reporting  Medical Emergency or Serious Accident/ Fatality

  1. Seek medical help through the camp leadership, by calling 911, or other means as necessary. 
  2. Notify Camp Ranger or Camp Director (if you are at a council camp). 
  3. Notify the Scout Executive or the Director of Support Services if it is a serious accident or injury (if you are not at camp). 
  4. Parents should be notified through a designated council staff member when the injury is serious. 
  5. Collect all information if medical care is required and submit the BSA Incident Report Form to the Scout Service Center within 24 hours via email to coi@scouting.org 

Reporting an Incident that does not result in injury, illness, or damage by definition, but it had the potential to do so

  1. Notify Camp Ranger or Camp Director (if you are at a council camp). 
  2. Notify Scout Executive or Director of Support Services (if you are not at camp). 
  3. Collect all information and submit a BSA Near Miss Incident Information Report and submit within 24 hours to the Scout Service Center via email to coi@SenecaWaterways.org 
  4. The Scout Executive will be the public voice if needed.

Reporting Fights and Altercations – Non-Medical Incidents

  1. Notify Camp Ranger or Camp Director (if you are at a council camp). 
  2. Notify Scout Executive or Director of Support Services (if you are not at camp). 
  3. Collect all information and submit a BSA Incident Report Form and submit within 24 hours to the Scout Service Center via email to coi@SenecaWaterways.org 
  4. The Scout Executive will be the public voice if needed.


Reporting Youth Protection Concerns

Any reports and/or suspicions of child abuse of any kind are to be referred immediately to the Seneca Waterways Council. You have a duty to report all suspicions of child abuse. 

The BSA Youth Protection / Membership Incident Report Form was created to help record the details of allegations of abuse, violations of BSA guidelines or policies, inappropriate behavior by a Scout/Scout leader/parent/other.

First Call: The Scout Executive at: 585-241-8550 or 585-734-5706

Reasons why the Scout Office must be called FIRST:

  • Staff may be aware of other information that must be taken into account. 
  • It is possible that action must be taken by the BSA, regardless of action taken by law enforcement. 
  • If the media or other officials contact BSA leadership, we must be prepared to respond with competency. 
  • The Scout Executive is experienced in such issues and is legally obligated to take the necessary action. 

Second Call: You should call the County Child Protection Office where the problem allegedly occurred. The Scout Executive may also advise you to do this, or to contact law enforcement directly.


BSA Incident Report Form

BSA Near Miss Incident Information Report Form

BSA Youth Protection / Membership Incident Report Form

Position Name Telephone
Director of Support Services / Chief Program Officer Christopher Guarniere (585) 241-8570 Email
Scout Executive / Chief Executive Officer Stephen Hoitt (585) 241-8554 Email